Whether you plan a conference, webinar, product launch or a personal event like a wedding, choosing a company offering the right solutions for audio visual in Perth is essential. Lots of options are available in the market, which can make selecting the right company challenging. People often get overwhelmed and end up choosing unwisely for their event.
Here’s a look at some tips that will help in choosing the right AV and theatre stage lighting company:
- Determining your needs
The first step in choosing an AV company is to list what you expect from the service provider. Make a list of everything required at the event venue. Decide if you need live streaming, the number of screens, type of equipment, budget, and anything else required. All these factors will impact which providers are most appropriate to work on the event.
- Ask the AV company for an onsite survey
An AV company will be able to offer recommendations after surveying the site and answer queries about the event’s technical requirements. The onsite survey provides insight into lighting and sound, enabling the supplier to suggest equipment and other services their team offers that might help the client during the event.
- Determine the type of equipment
The next step is to determine the type of equipment required, which also depends on the kind of event. After sharing details about the event and venue, ask the AV company about the type of technology they advise. After all, the aim is to support the vision and bring it to life. Ask if there are any brands or models which offer additional features which can be beneficial for the event. It is a chance to make all your AV needs known to the service provider.
- Get a quotation
Once the onsite survey is complete and the needs have been identified, ask for the list of available options from each service provider. It will include a price breakdown of their services and equipment. It is a must to ask about what’s included and what’s not to avoid confusion. Sometimes, there are additional shipping or installation fees and charges that will need to be discussed.
Ask how much time the supplier would need to deliver the equipment onsite. If it is needed for more than a day, ask if they have overnight options available.
- Consider the experience of the AV company
Choosing an AV company with significant experience in catering various personal and corporate events is imperative. Also, it is best if they have relevant experience particular to your event type. An experienced service provider will be familiar with any roadblock which might occur during the event. Therefore, they can anticipate and avoid the challenges as early as possible.
Ask the supplier about the types of events they have worked on and if they were similar to yours. Inquire if any challenges arose during the events and how they were tackled.
- Have clear expectations
To avoid any kind of disappointment later on, it’s essential to be clear about your expectations and what the AV company can deliver.
When it comes to deadlines for proposals, make sure both parties agree on key details to avoid surprises. Apart from the AV company, consult with the venue for additional technical needs.
- Ask for references
Once the potential service provider has been chosen, ask them for references and testimonials from previous clients. It will provide a fair idea about the product and services of the AV company. It can be a red flag if the supplier hesitates to offer this information. It shows there might have been an issue with one or more former clients.
- Look at ratings
It is recommended to choose a company which has excellent customer ratings. In the service industry, customers are at the centre of the experience. Therefore, it is important to make sure that they have a smooth experience throughout their journey. If a company has positive ratings, it reflects its professional approach and commitment to serving their clients. Go through their website and social media pages to check for an excellent track record in offering quality services to users.
Apart from the information mentioned above, finding a company that provides quality audio visual in Perth is essential. AV equipment and theatre stage lighting play a crucial role in the success of any event. Stage lighting adds a unique layer to the show. From illuminating and setting the stage, to highlighting the focal points, it enhances the feel and captivates the audience’s attention. So, ensure that your supplier is chosen after thorough research. Discuss the details well and make the negotiations clear for a smooth journey later on. Time spent on research and then outlining a clear brief for your supplier is time very well spent.
